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Case Study

Rapid Proctor Recruitment: From Crisis to Seamless Exam Execution for a Leading Assessment Provider with Datamatics

Client

The client is an American test administration company headquartered in the United States, providing a trusted platform for high-stakes assessments. With a vast network spanning multiple countries and thousands of test centers, they ensure secure and efficient exam delivery. Committed to reliability and excellence, they play a pivotal role in shaping the future of test-takers worldwide. Their focus on innovation and precision helps maintain the highest standards in exam administration.

Industry

Examination and Assessments


Region

USA

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The Challenge: A Proctoring Crisis and Operational Risk

 The client was suddenly faced with an unexpected operational crisis—their sole proctoring vendor withdrew without warning, leaving them vulnerable and without a backup plan. This dependency exposed critical risks, highlighting the urgent need for a contingency strategy to mitigate future disruptions.

To keep operations running smoothly, the client needed to source and deploy 100 qualified proctors within just two days—a daunting task that required speed and scalability.

The risks were high, with financial losses mounting due to exam cancellations, directly impacting revenue and operational stability. Reputational damage became a growing concern, as missed exams and inconsistencies began to erode stakeholder trust. Credibility was also at stake, with the integrity of the examination process under scrutiny, raising concerns about fairness and reliability.

With no time to waste, the client needed an immediate, high-impact solution to ensure seamless proctoring and safeguard its operations.

 

The Solution: Rapid, Scalable, and Future-Ready Hiring

Understanding the urgency of the situation, Datamatics sprang into action, executing a multi-channel recruitment strategy to secure qualified proctors within 24 hours.
To achieve this, Datamatics:

  • Activated its extensive sourcing network – Engaged partner schools, universities, and associations, while conducting referral roadshows to tap into trusted networks.
  • Launched a targeted hiring campaign – Leveraged branded and paid job ads across social media and sourcing platforms to maximize outreach.
  • Deployed bench resources & trainees – Mobilized on-the-job trainees from 10 partner schools, ensuring quick availability and seamless onboarding.

Through strategic workforce planning and agile execution, Datamatics exceeded expectations, delivering 150 proctors—50% more than required—within 24 hours. This rapid, scalable solution not only resolved the immediate crisis but also equipped the client with a future-ready proctoring model, eliminating vendor dependency and ensuring long-term operational resilience.

Impact: Rapid Deployment, Resilient Operations

Cost-01-1

 Reduced recruitment costs while exceeding expectations.

Innovation-01

Leveraged social media, roadshows, and partnerships for swift talent mobilization.

Quality-01

150 trained proctors ensured examination integrity.

Time-01

Completed recruitment in under 24 hours, filling 150 roles ahead of schedule.

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