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RPA Solutions for CFO Back Office Operations For A Large US Manufacturer Case Study
Success Story
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A Leading US Manufacturer: Transforming CFO Operations with TruBot

Manufacturing

The client is a leading manufacturer for the commercial vehicle and industrial markets. With a legacy spanning over a century, they specialize in drivetrain, braking, and suspension systems, serving OEMs and aftermarket customers worldwide. Headquartered in North America, they have a strong presence across Europe and Asia-Pacific. Their innovative technology solutions enhance performance, efficiency, and safety. Committed to engineering excellence, they drive sustainable advancements in transportation.

The Challenges: Accounts Payable Efficiency Struggles

A leading US-based manufacturer known for its high-volume production and extensive vendor network found itself battling inefficiencies in its accounts payable (AP) process. The finance team was overwhelmed with processing thousands of invoices manually matching them with purchase orders (POs), validating vendor details, and seeking approvals.

Errors were common, payments were often delayed, and compliance risks loomed large. With operational costs rising and productivity suffering, the company needed a solution that could transform its AP workflow without disrupting existing systems.

The Solution: Intelligent Automation 

To tackle these inefficiencies, the manufacturer partnered with Datamatics to deploy TruBot, an advanced Robotic Process Automation (RPA) solution designed to automate the entire accounts payable process. Unlike traditional solutions, TruBot offered an intelligent, template-free approach to invoice processing.

  • Smart Invoice Processing: TruBot read and extracted essential details from invoices without requiring predefined templates, significantly reducing manual effort.
  • Seamless Auto-Validation: The extracted data was automatically validated against PO records and the vendor master database, ensuring accuracy and compliance.
  • Non-PO Invoice Handling: For invoices without a PO, TruBot seamlessly routed them into an approval workflow, eliminating bottlenecks and expediting decision-making.

By integrating with the company's ERP system, TruBot enabled real-time tracking of invoices, accelerated approvals, and improved financial accuracy.

Impact: Speed, Accuracy, and Cost Savings

RPA Improves Productivity & Reduced FTEs from 20 to 6

20 to 6

Reduction in FTEs

2x Volume of invoices processed - RPA Automates CFO Back Office Operations

2x

Volume of invoices processed with same amount of resources

Auto-validation & auto-payment process using RPA Solution - Case Study

Auto-payment

Process institutionalized ensuring back-filling is not required on attrition

Reduced TAT -  RPA Solutions Automates CFO Back Office Operations

Reduced TAT

With increase in accuracy by a tremendous amount

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